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Making The PRINCE2 Themes Specific

Posted by Marbenz Antonio on December 29, 2022

The way in which the PRINCE2 themes are implemented can be affected by customization.

The flexibility in the application of the PRINCE2 themes may vary, from being strictly defined and specific to allowing the project management team a wide range of discretion in how they implement each theme.

All seven themes must be considered in a project, but their implementation should be adapted to the risk, size, characteristics, complexity, or simplicity of the project in question, always making sure that any required minimum standards specified in a theme are met.

A tailored PRINCE2 Themes should reflect any tailoring of the processes and terminology.

Customizing a theme does not necessarily involve changing the PRINCE2 theme itself. In most cases, the themes are implemented through the project’s risk, quality, change control, and communication management strategies.

These procedures should outline how the themes are implemented in practice for that specific project.

The level of control needed will affect the level of formality and the frequency of monitoring, reviewing, and reporting.

When implementing the themes, consider risk and any relevant external factors, such as corporate, portfolio, program, and customer policies and standards, and incorporate them into the project’s management approach, as illustrated in the following graphic:

Many of the themes suggest that procedures may need to be established: PRINCE2 does not specify how these should be documented or disseminated.

Procedures can vary from a simple set of actions to a detailed process with a flowchart.

PRINCE2 includes a table of responsibilities for each theme; these may be reassigned as long as there is no conflict of interest, particularly between the roles involved in directing a project and those involved in managing a project.

The manual for each theme includes recommendations for various customization options for implementing the theme in practice, along with suggestions on how to handle some common scenarios.

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Tailoring PRINCE2 Theme Rules

Customization allows the PRINCE2 themes to be adapted to create appropriate procedures and controls, as long as:

• the PRINCE2 principles are upheld
• the minimum requirements in each theme are satisfied
• the purpose of each theme is not compromised.

The Format of the PRINCE2 Themes chapters

Each themed chapter has the following structure:

• The theme Why the theme is important to the successful delivery of a project and the core concepts necessary to understand PRINCE2’s requirements for the theme
• PRINCE2’s requirements for the theme What is required, as a minimum, to be following PRINCE2
• Guidance for the effective use of the theme How to practically apply the theme to different organizations, environments, and delivery approaches
• Techniques that can be used for the theme

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