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Category: Agile

Agile Transformation: How Agile Training Transcends Industries

Posted on September 14, 2023 by Marbenz Antonio

Agile transformation in government | Deloitte Insights

Agile transformation signifies the endeavor to transition an organization towards agile methodologies in its operational framework. The term inherently encapsulates its essence, signifying the application of agile principles, focusing on adaptability and efficiency, across the spectrum of teamwork, collaboration, processes, and performance assessment throughout the entire business.

In a broader context, agile organizations aspire to attain a state of streamlined operations. They deliberately steer clear of inflexible procedures, minimizing bureaucratic hurdles, isolating structures, and unnecessary delays. Cross-functional teams operate incrementally, adjusting their course based on customer feedback and the evolving demands of the business. The ultimate objective is to expedite value delivery and enhance the overall customer experience.

Although the agile methodology is most frequently associated with Software as a Service (SaaS) entities and development units, the adoption of agile principles can prove beneficial for all categories of teams and organizations. This is because the virtues of flexibility, collaboration, and transparency are universally advantageous, irrespective of whether your company offers a SaaS product or not.

What does it really mean to “go agile”?

Commencing with the perplexity surrounding the concept of “embracing agility,” it’s a term you’ve likely encountered within the tech sphere, albeit with varying interpretations. Its connotation tends to shift depending on the source, and it may or may not signify what some would deem a genuine agile metamorphosis.

Consider, for instance, the scenario where an engineering team decides to “embrace agility.” Typically, this entails the adoption of agile or lean methodologies, including the establishment of self-organizing teams, the implementation of time-constrained sprints, and the utilization of workflows reminiscent of kanban. Undoubtedly, these practices influence the “how” of executing tasks. However, they do not inherently alter the fabric of the organization or miraculously salvage a struggling company or product.

A complete agile transformation necessitates a thorough exploration and collaboration across the entire organizational spectrum. It requires an evaluation of how operations span various functions, how adaptability to change is ingrained, and how customer interactions are managed at every touchpoint.

One can conceive of a genuine agile transformation as a comprehensive, company-wide evolution encompassing incremental modifications across three pivotal domains: digital, solution, and data.

  1. Digital transformation — using technology to improve customer experiences.
  2. Solution transformation — improving the way that products are sold or bundled to make it easier for customers to buy and use your product.
  3. Data transformation — analyzing the market and customers, running tests to better understand customer needs, and using the results to make better decisions.

Nonetheless, the enhancement of technology, solutions, and data analysis should not be the ultimate objective. Regardless of how one delineates the components of an agile transformation, the overarching aim must remain unequivocal: Enhance the Comprehensive Product Experience (CPE) that users encounter, spanning from their initial discovery of your product to the point of purchase, and ultimately fostering their loyalty as customers.

Who owns Agile Transformation?

Engineering plays an indispensable role in the realms of digital, solution, and data transformations. For instance, the Chief Technology Officer (CTO) and leaders within the engineering domain assume the responsibility of selecting the tools, platforms, and technology stack employed by the company. Engineering actively participates in shaping how products are packaged and marketed, fostering close collaboration with finance, operations, and product teams. Moreover, in the pursuit of a data transformation, the engineering team plays a pivotal role in the storage, retrieval, and analysis of data for the entire organization. These efforts are the cornerstone of any successful transformation.

Typically, an agile transformation commences with developers adopting agile methodologies, such as Kanban, scrum, or the Scaled Agile Framework® (SAFe), as part of a pilot project. Should these teams observe positive outcomes, other groups may subsequently opt for a more comprehensive adoption of agile practices.

However, it would be myopic to attribute ownership solely to the technology teams. To effectuate substantial change, an agile transformation must garner support from executive leadership across the entire organization. A well-defined vision, encompassing holistic objectives, and a structured roadmap for communication and the implementation of changes spanning people, processes, and technology are imperative prerequisites.

What are the Benefits of Agile Transformation?

Agile organizations are dedicated to remaining highly responsive to customer requirements and pinpointing opportunities for heightened efficiency without compromising on quality. Regardless of the particular definition of agility within your organization, it’s advisable to avoid blindly adhering to prescribed frameworks. Rather, concentrate on overarching goals, such as expeditiously introducing new features to users, promptly assimilating customer input, and augmenting the value delivered.

The company, as a collective entity, typically reaps the rewards of enhanced transparency, amplified collaboration, heightened productivity, and reduced exposure to risks. Now, let’s delve into how these advantages might manifest within the context of an agile development team:

Greater Transparency

The product management’s priorities are meticulously documented and readily accessible. The team employs an agile development tool to visually represent ongoing tasks and monitor ownership, interdependencies, and deadlines. The organization maintains a seamless integration of tools, ensuring constant visibility into the progress of cross-functional initiatives that have an impact on your own work.

Improved Collaboration

Regular and frequent communication takes place between the engineering team, product management, and the broader cross-functional product team. A dedicated engineering representative actively participates in regular product team meetings, ensuring that all stakeholders maintain a clear understanding of the scope, priorities, and anticipated timeframe for project completion.

Increased Productivity

Segmenting tasks into sprints or brief iterations facilitates the accelerated release of new features. Whether your development team follows Scrum, kanban, or another agile methodology, there is a shared comprehension of how these workflows and processes contribute to overall efficiency.

Less Risk

Through continuous adaptation and iteration during the product development cycle, you have the capability to promptly rectify issues and immediately act upon customer feedback. This stands in stark contrast to the waterfall planning approach, which demands a substantial initial allocation of resources, provides fewer opportunities for feedback, and restricts the ability to make course corrections throughout the development journey.

The advantages outlined above primarily center on the development team. However, these same principles can be extended to encompass other departments within the organization that actively participate in an agile transformation, with a shared emphasis on attaining a Comprehensive Product Experience (CPE).

Agile Transformation on Product Development Teams

Company leaders play a pivotal role in establishing the trajectory for agile transformation. It’s essential for every team to have a clear comprehension of the destination and the underlying rationale. Achieving this necessitates the mapping of the Comprehensive Product Experience (CPE), which entails a profound understanding of how customers engage with your company and product at every interaction juncture. When everyone comprehends the significance of attaining an exceptional CPE and recognizes their individual contributions toward this goal, it becomes more seamless to align the organization’s efforts around the most impactful work.

Achieving a successful transformation demands extensive cross-functional collaboration. Let’s take the product development team as an example. This team comprises representatives from various cross-functional areas, including product management, engineering, innovation, product marketing, and operations, who collaboratively strategize, build, and support the product. Effective coordination and adaptability are essential, guided by customer and market feedback.

What does this collaborative effort look like in practice? It begins with the formulation of a high-level strategy, working from a shared product roadmap with aligned goals and success metrics. An agile product manager initiates the definition of initiatives and epics upfront but maintains flexibility regarding which features are prioritized from one release to another. Engineers engage in end-to-end development, involving peer testing and regular code releases, rather than simply transferring code to the operations team. Furthermore, marketing and support teams collaborate on go-to-market strategies and customer communications, in synchronization with the same release schedule.

6 Areas of Change in Agile Transformations

Attaining this degree of coordination is a gradual process that typically unfolds over several years for most companies transitioning to an agile approach. Irrespective of the specific approach your company undertakes, there are six fundamental areas of change that necessitate collective endorsement across teams:

Mindset Embrace a culture of continuous learning and adaptation. Rather than adhering rigidly to past practices, prioritize the comprehension of evolving customer and team requirements. Commit to investing in the necessary tools and technology that enable you to more effectively address these evolving needs.
People Agile teams remain dynamic entities, constantly requiring new skill sets and diverse experiences to optimize their performance. Therefore, it is essential to challenge the existing norms, pinpoint opportunities for refining workflows, and actively seek supplementary training that enhances the team’s capabilities.
Process Rather than adhering to inflexible workflows, strive for an iterative and responsive approach. Some agile teams achieve this by operating within two- to four-week sprints and employing nimble frameworks to achieve their objectives. Only pivot when the need arises after careful consideration, be it due to shifts in company goals or valuable customer feedback.
Technology Enhanced tools can significantly boost efficiency and improve customer service. Agile company leaders make strategic investments in new platforms and technology, not merely for the sake of novelty, but with the purpose of empowering their teams to accomplish meaningful work at an accelerated pace.
Go-to-market Well in advance of introducing any new features or improvements, agile product marketing teams engage in close collaboration with counterparts in product management, engineering, and project management to orchestrate a seamless launch. Subsequently, customer feedback plays a pivotal role in shaping forthcoming releases. Therefore, it is imperative to provide users with the avenue to submit their feedback and ideas and to attentively heed their input.
Measurement Monitor and analyze data and metrics that are instrumental in assessing the effectiveness of your agile transformation. These agile metrics may encompass sprint capacity, team velocity, or the acquisition of new customers over time. Additionally, your team can employ tools like burndown charts and velocity reports to effectively track and present critical agile metrics.

Embarking on an Agile Transformation

Organizations must allocate adequate resources for agile training, tools, and technology. This is a domain where engineering can take the lead, as it remains responsive to the technical requirements of other functional groups and lends support as they embark on their own agile journeys.

It’s crucial to exercise patience, as resistance to change can be expected from some individuals. Continuous reflection on processes and their refinement is essential, shaping and reshaping a flexible approach tailored to your specific team and circumstances.

Above all, let the pursuit of enhancing customer satisfaction guide your decision-making regarding what to build, why, and how to expedite its development and delivery. With a comprehensive vision guiding your efforts, it becomes easier to hone in on the fundamental “why” behind the imperative for an agile transformation in the first place.

 


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

Posted in AgileLeave a Comment on Agile Transformation: How Agile Training Transcends Industries

Scrum, Kanban, or XP? Navigating Agile Frameworks in Project Management

Posted on September 13, 2023 by Marbenz Antonio

Full Comparison: Agile vs Scrum vs Waterfall vs Kanban

The requisites of global enterprises have perpetually undergone evolution. To adapt to this dynamic landscape, institutions have relinquished conventional paradigms governing work and software development. Instead, they are diligently seeking avenues to infuse greater agility into their software development processes, thereby enhancing their competitiveness within their respective industries.

Some software development methodologies abound, each offering a potential route to fortify your team’s agility and yield superlative product quality. Foremost among these frameworks stands Scrum, widely acknowledged for its efficacy. Nonetheless, alternative approaches such as Kanban, Lean, and Extreme Programming (XP) merit contemplation.

Within this instructional exposition, we shall scrutinize these four distinct methodologies, elucidating their merits and appropriateness for your esteemed organization.

What is Agile?

Since a functional piece of software won’t be obtained until late in the software development lifecycle, the traditional method of software development involves a lengthy plan with requirements and designs. Projects usually exceed schedules and budgets as a result of this. With the adoption of the Agile methodology, the responsibility for finishing the project on schedule and within budget was divided among the team members.

Agile is a theory that was developed to enhance the software development process. The Agile approach to software development places an emphasis on quick and flexible reactions to changes in requirements, client needs, and technological environments. The word “Agile,” which implies quick and flexible, served as its inspiration.

What is Scrum?

Scrum is an agile methodology that employs planning, development, testing, and evaluation in a time-boxed cycle to produce high-quality products quickly and advance with each sprint. Cross-functional, self-organizing teams working within the goals of their product owner are the main focus of Scrum. Utilizing their collective knowledge and skill sets, the team selects how to work together most effectively to finish the task within each sprint in order to produce significant outcomes through experimentation.

Continuous improvement is the cornerstone of the Scrum methodology. You work in a team environment and there are multiple incremental steps to creating a project. The main distinction between Scrum and other Agile frameworks is that Scrum bases its project management methodology on sprints. This implies that a defined objective or deliverable must be completed with each project iteration (or sprint). The flexibility of Scrum, its emphasis on ongoing improvement, and its capacity to foster better teamwork are all advantages.

What is Kanban?

Workflow management with Kanban is mostly used in the software development industry. Using sticky notes on a board called a Kanban board, you move your work from one stage to the next to keep track of it when using Kanban.

Unlike Scrum, which uses sprints and iterations, Kanban does not. Instead, you decide on your cadence based on how usually you want to roll out new features or products. Depending on the requirements and goals of your team, this cycle can range from daily to quarterly releases.

Therefore, Kanban developers work on whatever tasks are available instead of setting deadlines and pushing them out like Scrum does. Kanban is therefore better suited to tasks that follow a workflow.

In addition to creating cadences, Kanban allows you to control inventory levels by setting a limit on the number of backlog items that can be active at once (often referred to as WIP limits). Offering teams the freedom to prioritize what they need next in light of shifting project requirements and market conditions, helps reduce overwork.

The Kanban approach places an emphasis on visualizing work, restricting work-in-progress, continuous delivery, collaboration, and increasing efficiency and waste reduction. The work that needs to be done is divided into manageable chunks and listed on cards nailed to a board.

The cards are moved in accordance with the stages that the job is in (such as ready, in progress, ready for review, etc.). For teams with limited resources or when each item requires input from each team member, the work-in-progress rule is beneficial. The average time it takes to complete a task (also known as the “cycle time”) is tracked and optimized in order to make the process as efficient and predictable as possible.

As opposed to other agile frameworks, Kanban uses a pull-based method of project management, which is a key distinction. This results in work being pulled into the sprint just when it is required, reducing waste and keeping projects on schedule.

The advantages of utilizing Kanban include its emphasis on ongoing improvement, its capacity to foster better teamwork, and its adaptability (it can be made to work with any size or type of project).

What is Lean Development?

A simple option for teams to enhance their development processes is to employ the lean framework, which focuses on continuous improvement. Continuous change and improvement are the main goals of lean development. The Toyota Production System, which Toyota has employed since the 1950s to encourage continual improvement in their manufacturing processes, is the foundation of Lean. Lean is based on these principles:

  • Efficient flow of value
  • Harmonious work environment/li>
  • Respect for people and teamwork/li>
  • Continuous improvement/li>

The ability to quickly and efficiently identify and reduce waste is one of the advantages of lean. Delivering high-quality products and adding value for the customer are its main priorities.

What is XP (eXtreme Programming)?

The book Extreme Programming Explained: Embrace Change by Kent Beck and Martin Fowler presented the software development process known as Extreme Programming (XP). The major objective of XP is to reduce development time while maintaining frequent releases in order to increase the quality of software projects.

Extreme Programming was created to be a simple approach. It emphasizes simplicity, developing automated tests to direct code design, and frequent releases (as often as once per week), rather than providing any particular tools or procedures for putting its ideals into effect.

XP advocates pair programming, which involves two developers working together at one computer keyboard so they can more readily examine each other’s work, as well as continual refactoring, the process of rewriting code without altering its outer behavior to keep it simple to read and understand.

These procedures allow teams utilizing XP to receive feedback on their code more often throughout development than most other methods allow, as opposed to only testing after each significant work has been completed.

Conclusions Regarding Agile Frameworks

Although the origins of these agile frameworks differ and they each focus on different parts of the development process, they all maintain the values outlined in the Agile Manifesto and support teams in producing high-quality software rapidly. The maturity of your organization and the method you wish to use for product development will determine which Agile framework you choose. For instance, Kanban might be a better choice if you’re a start-up. However, Scrum or XP can be a better option if the team has experience with agile methods.

 


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

Posted in Agile, ScrumTagged #Agile, Kanban, ScrumLeave a Comment on Scrum, Kanban, or XP? Navigating Agile Frameworks in Project Management

Agile vs Traditional Project Management: Making the Right Choice for Your Team

Posted on September 7, 2023 by Marbenz Antonio

Free photo colleagues working on scrum method

In recent times, agile has made a significant impact on the fields of project management and software development. It has become a widely discussed project management methodology. As the business landscape undergoes rapid transformations, businesses actively seek processes, strategies, and techniques to operate smoothly.

Although numerous project management approaches exist, the ultimate choice should be based on the specific nature and requirements of the business. Among the various methods available, traditional (Waterfall) and agile methodologies are frequently compared.

If you want to understand the distinctions between these two approaches and determine which one is suitable for your upcoming project, you’ve come to the right place. Below, we provide a comprehensive comparison of both project management methodologies.

Understanding Traditional Project Management

Traditional Project Management Conventional project management represents a well-established approach where projects follow a sequential pattern: inception, strategizing, execution, vigilant oversight, and finalization. This classical project management paradigm places emphasis on linear procedures, meticulous record-keeping, exhaustive preliminary schematics, and ranking of tasks. According to the traditional doctrine, the timeline and financial aspects remain dynamic, while the project requisites remain unalterable, often leading to fiscal and timeline predicaments. The standard procedural manual, PMBOK®, delineates the tools and methodologies that project overseers adhere to throughout every phase.

It’s intriguing to note that this framework also encompasses alternative methodologies such as PRINCE2, embraced by numerous entities within the United Kingdom’s public sector and notable private enterprises like Vodafone, and Siemens, among others. This model is also colloquially referred to as the “Waterfall” model.

Advantages of the Classic Methodology

  1. Well-defined Objectives
  2. Unparalleled Command
  3. Comprehensive Documentation
  4. Heightened Accountability

Exploring Agile Project Management

Photo woman hands drawing on software scrum agile board

Agile, a broad approach predominantly employed in software development, emphasizes collaborative teamwork, cooperative endeavors, time-constrained task allocation, and the nimbleness to swiftly adapt to evolving circumstances.

The Agile Manifesto outlines four fundamental principles:

  1. Prioritizing individual and collective interactions over procedural protocols and tools.
  2. Giving precedence to functional software over exhaustive documentation.
  3. Prioritizing customer engagement over negotiation.
  4. Adapting to change as opposed to rigidly adhering to a predefined blueprint.

Advantages of Agile Project Management

  1. Adaptable Task Prioritization
  2. Timely and Predictable Deliveries
  3. Foreseeable Budgets and Timelines
  4. Enhanced Quality Standards
  5. Enhanced Transparency

The Agile methodology adopts an iterative approach, fragmenting projects into shorter sprints. Unlike the conventional approach, Agile minimizes preliminary planning and prioritization, favoring adaptability in response to evolving specifications and alterations.

Distinguishing Between Traditional and Agile Project Methodologies

Below, we present a comprehensive comparison of the principal disparities between traditional and agile project methodologies:

Characteristics Agile Approach Traditional Approach
Organizational Structure Iterative Linear
Scale of Projects Small and Medium Scale Large-Scale
User Requirements Interactive Input Clearly Defined Before Implementation
Involvement of Clients High Low
Development Model Evolutionary Delivery Life Cycle
Customer Involvement Continuous Throughout Work Early Engagement, Less Once Execution Begins
Escalation Management Team Collaboration on Problem Resolution Escalation to Managers for Issues
Model Preference Favors Adaptation Favors Anticipation
Focus (Product vs. Process) Less Emphasis on Formal and Directive Processes Emphasizes Processes Over Product
Test Documentation Tests Planned One Sprint at a Time Comprehensive Test Planning
Effort Estimation Scrum Master Facilitates Team Estimation Project Manager Provides Estimates, PO Approval
Reviews and Approvals After Each Iteration Excessive Leader Reviews and Approvals

 

These distinctions underscore the contrasting principles and practices of traditional and agile project methodologies, each tailored to specific project scopes and objectives.

Why Agile is Preferred Over Traditional Project Management

Many developers and project managers opt for the agile methodology for a variety of compelling reasons, some of which are discussed below:

1. Enhanced Flexibility: Agile methodology surpasses the traditional waterfall approach regarding adaptability. When the need arises to experiment or diverge from the initial plan, the agile approach readily accommodates such changes. Notably, it places a stronger focus on the product’s evolution rather than adhering rigidly to a predetermined structure. Unlike the traditional approach, agile isn’t linear and does not follow a top-down hierarchy, enabling seamless integration of last-minute alterations without disrupting project schedules.

2. Increased Transparency: Agile methodology fosters a culture of transparency. Clients and decision-makers actively participate in project initiation, planning, reviews, and testing. In contrast, the traditional approach centralizes decision-making authority with the project manager, limiting the involvement of others. Agile empowers team members to track progress from project inception to completion, promoting a healthier work environment.

3. Ownership and Accountability: One stark difference between these two project management approaches lies in the degree of ownership and accountability they afford to team members. In traditional project management, the project manager bears sole responsibility, while customer involvement typically ceases once execution commences. In contrast, agile methodology distributes ownership across every team member. Each actively contributes to completing the sprint within estimated timelines. Unlike traditional project management, everyone involved in the project can easily monitor progress from start to finish.

4. Constructive Feedback: Traditional project management rigidly defines and plans each process from the project’s outset. Any substantial changes or feedback that could extend the project timeline are often disregarded. In contrast, agile management welcomes continuous feedback, enhancing the quality of output. Agile’s receptivity to feedback makes it the preferred choice for many project managers and software developers. It enables them to promptly respond to customer requests, with customers validating each iteration to deliver a high-quality product or service within the stipulated timeframe.

5. Handling Complexity: Traditional project management is primarily suited for small or less intricate projects due to its linear nature. As mentioned earlier, it resists abrupt changes, as they can set the project back significantly. Agile, on the other hand, excels in managing large and complex projects. Whether a project comprises multiple interconnected phases or relies on various interdependent stages, agile proves a better fit for handling complexity.

Choosing the Right Project Management Methodology

Free photo people working html codes

Selecting the appropriate project management methodology is a crucial decision, and there is no universal approach that fits every project or organization. The choice of methodology depends on several key factors, including the project’s nature, size, available resources, and more. Here are some considerations to help you determine the most suitable methodology for your project:

1. Project Requirements: Start by evaluating the clarity of your project requirements. If the requirements are ambiguous or likely to change, the agile methodology is often the better choice. On the other hand, if the conditions are well-defined and understood from the outset, the traditional method may be more appropriate.

2. Technology: Consider the technology involved in your project. The traditional project management methodology is well-suited when no new technology or tools are introduced. Agile methods provide greater flexibility for experimenting with new technology, making them a better fit for projects with evolving tech components.

3. Risk Management: Assess the project’s susceptibility to risks and threats. Given the traditional methodology’s rigidity, it may not be advisable for projects prone to unexpected risks. Agile, with its adaptability, allows for quicker risk mitigation and is a preferable choice for effective risk management.

4. Resource Availability: The size and composition of your project team matter. The traditional approach is suitable for larger and more complex teams and projects, whereas agile teams typically comprise a smaller number of experienced members.

5. Criticality of the End Product: Consider the criticality of the final product of the chosen project management methodology. Traditional methods, with their focus on documentation, are well-suited for projects with critical end products, as they ensure comprehensive records and adherence to established processes. In contrast, the agile project management methodology may be more suitable for less critical products due to its flexibility and focus on iterative development.

Ultimately, the decision on which methodology to adopt should involve intelligent project managers who collaborate with project sponsors and stakeholders during the project’s initiation. By carefully assessing these factors and aligning them with the project’s specific needs and objectives, you can make an informed choice that sets the project up for success. Remember that a flexible and adaptive approach may be necessary if the project’s circumstances change over time.


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

Posted in Agile, APMGTagged Agile Project ManagementLeave a Comment on Agile vs Traditional Project Management: Making the Right Choice for Your Team

Mastering Agile Methodologies: A Comprehensive Guide to Agile Training

Posted on September 6, 2023September 6, 2023 by Marbenz Antonio

Mastering Scrum. Essential guide for Agile teams

Agile project management has emerged as a prominent methodology, particularly in the dynamic software development industry. It revolves around an iterative and incremental approach to project execution, breaking projects into manageable components delivered in regular cycles or sprints. Agile project management hinges on collaboration, continuous improvement, and adaptability to address evolving requirements.

Under the agile project management umbrella, various frameworks and methodologies have gained prominence. Some of the most widely embraced ones include Scrum, Kanban, Lean, and Extreme Programming (XP). Each framework comes with its unique set of principles, practices, and tools aimed at facilitating efficient and faster delivery of high-quality products and services.

Scrum

A highly favored agile framework is known for its adaptability across various project types, not limited to software development. It employs short iterations, usually spanning two to four weeks, with working software or product increments delivered at the end of each iteration. Collaboration, communication, and transparency among team members are central to Scrum’s philosophy.

Kanban

Another popular agile framework revolves around visualizing work, constraining work in progress, and optimizing workflow. Kanban involves mapping out work on a board, setting limits on work in progress, and persistently enhancing the flow of tasks. It is particularly beneficial for teams striving to enhance process efficiency and reduce waste.

Lean

An agile framework, emphasizes maximizing value while minimizing waste. It advocates continuous improvement, just-in-time delivery, and the elimination of non-value-added activities. Lean is well-suited for teams aiming to enhance product or service quality, reduce costs, and expedite delivery.

Extreme Programming (XP)

Another agile framework, underscores continuous testing, continuous integration, and continuous deployment. It operates in short cycles, usually lasting one to two weeks, with working software delivered at the end of each cycle. XP caters to teams focused on delivering high-quality, production-ready software.

Regardless of the chosen agile framework, certain core principles remain consistent:

  1. Customer Collaboration Over Contract Negotiation: Prioritizing collaboration with customers over rigid contractual agreements fosters a more customer-centric approach.
  2. Working Software or Product Over Comprehensive Documentation: The emphasis is on delivering functional products rather than exhaustive documentation.
  3. Responding to Change Over Following a Plan: Agile embraces change and adaptation, valuing flexibility in the face of evolving requirements.
  4. Individuals and Interactions Over Processes and Tools: Agile highlights the importance of human collaboration and teamwork.

An important aspect of agile project management is the focus on collaboration and open communication among team members. Agile teams are often cross-functional and self-organizing, ensuring that team members collaborate effectively to plan and execute tasks. They also engage with stakeholders and customers to ensure that the end product or service aligns with their needs and expectations.

Another vital facet of agile project management is the use of metrics to track progress and assess performance. Common metrics in agile project management include velocity, lead time, cycle time, and the ratio of stories committed vs. completed. These metrics empower teams to pinpoint areas for improvement, optimize processes, and enhance overall performance.

Summary

Agile project management is a contemporary approach that champions collaboration, continuous enhancement, and adaptability. It encompasses various frameworks and methodologies, with shared principles that emphasize customer collaboration, working products, adaptability, and the value of individual contributions. Agile project management not only enhances project efficiency but also fosters a culture of continuous improvement and customer satisfaction.

 


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

Posted in Agile, APMGTagged #Agile, APMGLeave a Comment on Mastering Agile Methodologies: A Comprehensive Guide to Agile Training

Best Agile Tools for Project Managers

Posted on August 28, 2023September 4, 2023 by Marbenz Antonio

person touching and pointing MacBook Pro

Managing a team without an automation tool can give managers too much on their plate. Assigning tasks, managing projects, monitoring progress, and building reports can be time-consuming and energy-draining.

That is where agile tools come to help. Agile tools are project management tools that support the implementation of agile methodologies (Scrum, Kanban, Scrumban, etc.). They help project managers divide complex work into smaller, more manageable tasks.

However, with the rise of SaaS services, there are many agile tools to choose from. We’ve curated some best agile tool recommendations for project managers. Before exploring the list, let’s find out the basics!

How to Choose the Best Agile Tools for Your Team

As technology advances and Artificial Intelligence (AI) is on the rise, more and more agile tools are available on the market. In order to choose the best option, here are some things to consider when selecting the best agile tools for your team.

  • Identify your team: Consider your team size, the methodology you use, and the level of customization required. You may also want integration features, so it’s best to list your needs.
  • Check the collaboration feature: As the key aspect of agile tools, choosing a project management platform that supports effective collaboration is vital. Some features you must check are team communication, real-time updates, and shared dashboards.
  • Find customization options: Top-rated agile tools should be available for customization to fit your team’s specific needs. Ensure the tool supports workflows, fields, and reporting customizations.
  • Check for integrations: Many Agile tools offer integrations with other software, such as issue-tracking tools, chat apps, and source control systems. Check if the tool you’re considering has integrations with the other tools your team uses.
  • Consider scalability: As your team grows and your project evolves, you’ll need an Agile tool that can scale with your needs. Look for a tool that can handle larger teams and more complex projects.
  • Watch their videos and read reviews: Before drawing a final decision, watch videos and read reviews and recommendations from other project managers who have used the tools you’re considering. 

Typically, each brand has explainer videos on its landing page for you to learn its features and capabilities. You can get valuable insight into the strengths and weaknesses of each tool and help you make an informed decision. 

With a range of features to support efficiency, agile tools help managers and their team members by providing a clear and centered project base.

Best Agile Tools for Project Managers

The intuitive interface is one of the essential factors to check when choosing an agile tool for your team. Other than that, here are some agile features you must consider to assist your team effectively.

  • Team collaboration and communication
  • Customization and integration
  • Data storage
  • Reporting and analytics
  • Security

We’ve curated some best recommendations for agile tools for project managers into the following list. Here are the eight best agile tools you can consider.

#1. Jira

JIRA is a top-rated project management tool you must consider. It fits best for IT professionals and institutional designers who work in shared environments. 

One of the main features of JIRA is its customizable Scrum Boards. You can customize a board to fit the specific workflow of your team. These boards can visualize all the work in a sprint and enable team members to track progress and identify areas for improvement. 

Key features:

  • Customizable Scrum Boards
  • Flexible Kanban Boards
  • Automated backlogs
  • Agile reporting
  • Developer tool integrations
  • 1000+ add-ons
  • Rich APIs

#2. ClickUp

ClickUp is an effortless task management tool. As a cloud-based platform, it’s an excellent tool to assist process, task, and time management for agile teams. It’s also popular because of the intuitive interface and various dashboard templates.

You can find various features, including drag-and-drop functionality and advanced filters for sorting and searching capabilities. In addition, templates are available to get projects up and running quickly, saving hours for planning and setup.

Key features:

  • ClickUp Dashboards (Burnup Chart, Velocity Chart, and Cumulative Flow Diagrams)
  • Pre-made project templates
  • Customizable task statuses
  • Time tracking
  • Tools integration
  • Apps availability across devices

#3. Zoho

Zoho Projects is a well-known cloud-based project management tool with extensive features; it is a valuable asset for those working with Agile software development workflows. 

The tool can handle essential functions such as timesheets, Gantt charts, and resource utilization, making it an ideal choice for many projects. However, you must download Zoho Sprint for more specialized Scrum work like sprint planning and tracking. 

Key features:

  • Customizable boards
  • project planning
  • Work item management
  • Chat, Feed, and Forum for communication
  • Bug tracking integration
  • Task report and analytics
  • Bug tracking integrations

#4. Axosoft

Axosoft is a powerful software development tool that enables you to manage all aspects of the product release process. Its advanced features can visualize every step of the software development process. It also generates graphs to track progress and identify areas for improvement.

An essential feature form Axosoft is its ability to prioritize features in order of importance. Additionally, the Scrum tool in Axosoft enables users to plan a project and provides greater control and flexibility over project timelines. 

Key features:

  • Project time estimation feature
  • Scrum and Kanban boards
  • Bug and issue tracking
  • Time and budget tracking
  • Release and capacity planning
  • Customizable workflows
  • Comprehensive reporting and analytics
  • Collaboration and communication tools

#5. Active Collab

Active Collab is a project management platform that boasts various advanced features. It gained good reviews for document management, budgeting, and reporting. Most importantly, it’s an affordable option for small teams.

Active Collab offers customizable project templates and workflows, allowing you to create a suitable base for your needs. It also supports streamlining agile workflows, automating processes, and optimizing productivity.

Key features:

  • Customizable project management
  • Time tracking
  • Team collaboration 
  • Reporting and analytics
  • Tools and platform integrations
  • Intuitive interface and easy setup

#6. Taiga

Taiga is a free agile project management tool that supports Scrum and Kanban methodologies. Its features include user story management, sprint planning, task management, and progress tracking. 

One unique feature of Taiga is its “backlog tree,” which allows users to organize their backlog items into hierarchical structures. This feature helps manage complex projects with many interdependent tasks.

Key features

  • A built-in Wiki, 
  • Issue-tracking system
  • Team collaboration tools
  • Tools integrations
  • Customizable workflows
  • Reporting and analytics

#7. Hygger

One unique feature that makes Hygger a top option is a prioritization matrix. It specifically helps teams to prioritize tasks based on their strategic value and impact. 

Although some say Hygger has a steeper learning curve, it’s still a flexible and powerful tool for agile teams. You can customize many aspects to suit the specific needs of your team. 

Key features: 

  • Backlog management
  • Sprint planning
  • Prioritization matrix
  • Time and task tracking
  • Collaborations and integrations
  • Real-time reporting and analytics

Over to You

A reliable and comprehensive tool to support your team is necessary to maintain productivity. You can choose the best one by identifying your budget and team needs. Some options also provide a lifetime free version.

There are many more names of agile tools for project managers. However, those that made it to our list are some of the best in the market. They are budget-friendly for small to medium teams and have generated positive reviews from users across the globe.


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com


Author

Andre Oentoro is the founder of Breadnbeyond, an award-winning explainer video production company. He helps businesses increase conversion rates, close more sales, and get positive ROI from explainer videos (in that order). 

Twitter: @breadnbeyond

Email/Gravatar: andre@breadnbeyond.com   

LinkedIn: Andre Oentoro

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Agile Training for Business Agility: Empowering Your Team to Adapt and Innovate

Posted on July 18, 2023July 18, 2023 by Marbenz Antonio

From authority to partnership: Agile leadership in banking

Business Agility

Business Agility refers to an organization’s ability to thrive in the digital age by swiftly adapting to market shifts and emerging opportunities through innovative, digitally-enabled business solutions.

In the digital era, everything moves rapidly, including customer preferences, competitive challenges, technological advancements, business expectations, revenue prospects, and workforce requirements. To meet customer expectations at the pace of market changes, businesses must validate innovations with customers and be willing to pivot decisively when needed.

Advancements in technology, such as AI, Big Data, Cloud, and DevOps, offer new avenues for creating value. These technologies empower enterprises to diversify their product lines, modernize existing offerings, reach wider markets, make data-driven decisions, and optimize solution development processes. The key to success in the digital age is the ability to embrace change and leverage technology to stay competitive and deliver exceptional customer experiences.

Competing in the Age of Software

In her book “Technological Revolutions and Financial Capital,” Carlota Perez delves into the evolution of business, society, and financial cycles by examining five significant technological revolutions spanning the last three centuries. The analysis begins with the Industrial Revolution and continues with the ‘Age of Steam and Railways,’ ‘The Age of Steel and Heavy Engineering,’ and finally, the current ‘Age of Software and Digital,’ as depicted in Figure 1.

Perez’s research reveals that these technological revolutions have been catalysts for profound social changes, disruptive shifts in markets, and the emergence of new economic paradigms. These transformative events are world-changing disruptions that typically occur only once in a generation.

Figure 1. Technological revolutions change society
Figure 1. Technological revolutions change society

Undoubtedly, they found themselves currently immersed in one of those defining eras—the deployment period of the age of software and digital. At this time, every business operates as a software business. To put it plainly, thriving in the deployment period necessitates possessing substantial software and system development capabilities that empower genuine business agility.

Why Organizations Struggle to Achieve Business Agility

“The organizations we created in the 20th century were designed much more for reliability and efficiency than for agility and speed.” — John P. Kotter

While most leaders acknowledge the threat of digital disruption, many struggle to make the necessary transition to thrive in the next economy. The question is, why? Part of the reason lies in the fact that the traditional hierarchy, which has served us well until now, is not well-suited for a world where rapid change is the new norm.

Organizations Start as a Fast Adaptive Network

John Kotter, an organizational researcher, and author, illustrates in his book “Accelerate: Building Strategic Agility for a Faster-Moving World,” that successful enterprises don’t start off as large and cumbersome. Instead, they often begin as agile, fast-moving networks of motivated individuals focused on responding to customer needs and new business opportunities. In these organizations, roles and reporting relationships are flexible, and people collaborate naturally to identify customer needs, explore solutions, and deliver value in creative ways. Essentially, it’s an adaptive “entrepreneurial network” of individuals working together to capitalize on opportunities (see Figure 2).

Figure 2. New enterprises are focused on business opportunities
Figure 2. New enterprises are networks focused on business opportunities

Hierarchy Grows and Grows to Scale

As the enterprise experiences success, it naturally seeks expansion and growth. This growth necessitates a clearer definition of individual responsibilities to ensure essential tasks are accomplished. Consequently, specialists are brought in to provide expertise, and new functional areas are established. To ensure legal adherence and compliance, policies and procedures are implemented, leading to repeatable and cost-efficient operations. The business starts to adopt a functional organizational structure to facilitate scaling, which results in the formation of silos. Meanwhile, in parallel, the entrepreneurial network continues its pursuit of new opportunities to deliver value (see Figure 3).

As the organization seeks larger economies of scale, the hierarchy expands, reaching a point where it starts conflicting with the entrepreneurial network.

Figure 3. Growing hierarchy running in parallel with an entrepreneurial network
Figure 3. Growing hierarchy running in parallel with an entrepreneurial network

The Hierarchy and Adaptive Network Collide

Over time, as the hierarchy gains authority from current revenue and profitability, it clashes with the faster-moving and more adaptive network. As a result, the network often gets overwhelmed and crushed in the process. Unfortunately, one of the casualties in this clash is the focus on the customer (see Figure 4).

Figure 4. Entrepreneurial network collides with a growing hierarchy
Figure 4. Entrepreneurial network collides with a growing hierarchy

However, without the presence of the entrepreneurial network, the organization lacks the agility needed to respond swiftly to shifts in customer needs or the emergence of disruptive technologies or competitors.

This situation can lead to an urgent crisis, putting the company’s survival at risk. While the well-established organizational hierarchies of the past fifty years have proven to be valuable in supporting the recruitment, retention, and growth of employees worldwide, they may not be sufficient to address the current challenges.

John Kotter suggests that the solution is not to discard the existing structures and start anew, but rather to reintroduce a more agile, network-like structure that works in conjunction with the hierarchy. This concept is referred to as a “dual operating system,” as illustrated in Figure 5 and explained in the following section. By implementing this dual operating system, companies can effectively address rapid-fire strategic challenges while still retaining the stability provided by the traditional hierarchical approach.

The Solution: SAFe Offers a Dual Operating System

In this dual operating system, the current hierarchy, personnel, and management largely remain intact. However, a second virtual operating system is established, organized around Development Value Streams to embody the entrepreneurial network.

Within each Development Value Stream, one or more Agile Release Trains (ARTs) unite under a common business and technology mission. These ARTs plan, commit, develop, and deploy collaboratively.

While the management reporting structure may remain unchanged, the teams within an ART become self-organizing and self-managing, eliminating the need for daily task direction. This new virtual organization breaks down the traditional functional silos that hinder flow and innovation.

By organizing the second operating system based on value streams instead of functions, SAFe (Scaled Agile Framework) provides a way for organizations to prioritize customers, products, innovation, and growth while coexisting with their existing hierarchical structure.

Furthermore, this dual-operating system is flexible and built on time-tested Lean-Agile SAFe practices. It allows for rapid reorganization without fully disrupting the existing hierarchy, as depicted in Figure 5. This adaptability is crucial to meet the demands of business agility.

Figure 5. SAFe as the second operating system
Figure 5. SAFe as the second operating system

Business Agility Value Stream

SAFe’s definition of Business Agility revolves around the capacity to thrive and succeed in the digital era, swiftly adapting to market shifts and seizing emerging opportunities with innovative, technology-driven business solutions. Through the implementation of SAFe, organizations naturally cultivate Lean, Agile, and DevOps capabilities, allowing for incremental delivery at scale across the entire ‘Business Agile Value Stream’ (BAVS) – from identifying an emerging opportunity to delivering the appropriate solution (as shown in Figure 6). Conventional approaches like phase-gate and waterfall delivery are insufficiently rapid to meet the demands of this dynamic landscape.

Figure 6. The Business agility value stream

Figure 6. The Business agility value stream

Achieving this entails aligning and optimizing all functions, processes, activities, teams, and events from start to finish, with a primary focus on maximizing speed and quality.

  • Sense Opportunity – To sense an opportunity, entails conducting market research, gathering customer feedback, and directly observing customers in the marketplace. What’s even more critical is for senior executives to have a deep understanding of the customer and the market. Embracing a “go see” (Gemba) mentality offers a valuable source of ideas and possibilities.
  • Fund MVP – Quickly capitalizing on an identified opportunity necessitates an adaptable, lean approach to funding the necessary people and resources for creating the Minimum Viable Product (MVP) – an initial solution adequate to test the business hypothesis and deliver the first increment of value.
  • Organize Around Value – The swift development of the MVP depends on cross-functional Agile Teams and Agile Release Trains that align and reconfigure themselves based on customer value.
  • Connect to a Customer – Agile Release Trains (ARTs) utilize Customer Centricity and Design Thinking to grasp the customer’s challenges and develop innovative solutions that align with their objectives.
  • Deliver MVP – Agile Release Trains (ARTs) swiftly deliver a Minimum Viable Product (MVP) through fast, synchronized iterations and Program Increment (PI) cycles. This establishes an evidence-based groundwork for making subsequent product management, development, and funding choices.
  • Pivot or Persevere – Based on the insights gained from the MVP, the organization will either discontinue the initiative, shift focus to a new opportunity, or proceed with further investment in the solution based on factual evidence and economic considerations. If the decision is to continue, the Continuous Delivery Pipeline minimizes the cost of delays and enables continuous delivery of value.
  • Learn and Adapt – The process’s integral aspect is the ability to measure, learn, and adapt, providing regular opportunities to adjust the direction accordingly.

The objective is to create a rapid flow of value through each step of the entire business agility value stream, ensuring the delivery of solutions that capitalize on the business opportunity.

Core Competencies of Business Agility

Achieving business agility is a degree of expertise across SAFe’s seven core competencies, as illustrated in Figure 7.

Figure 7. The seven core competencies of business agility
Figure 7. The seven core competencies of business agility

Although each competency can provide value individually, they are interdependent. True business agility can only be attained when the organization achieves a reasonable level of mastery in all of them. While it may seem like a challenging endeavor, the path to success is clear.

Here’s a brief description of each core competency, along with a link to a corresponding SAFe article that offers more guidance:

  • Lean-Agile Leadership – Lean-Agile leaders are instrumental in initiating and maintaining organizational change and achieving operational excellence. They achieve this by empowering individuals and teams, enabling them to realize their full potential.
  • Team and Technical Agility – High-performing Agile teams and Teams of Agile teams utilize essential skills, Lean-Agile principles, and practices to develop top-notch, high-quality solutions.
  • Agile Product Delivery – An approach centered around the customer, focusing on defining, building, and continuously delivering valuable products and services to meet the needs of customers and users.
  • Enterprise Solution Delivery – Learn how to effectively implement Lean-Agile principles and practices throughout the entire life cycle of complex and extensive software applications, networks, and cyber-physical systems, covering specification, development, deployment, operation, and evolution.
  • Lean Portfolio Management – Achieve alignment between strategy and execution through the application of Lean and systems thinking approaches, encompassing strategy and investment funding, Agile portfolio operations, and governance.
  • Organizational Agility – Discover how Lean-thinking individuals and Agile teams optimize their business processes, evolve strategies with clear and decisive new commitments, and rapidly adapt the organization to seize new opportunities.
  • Continuous Learning Culture – SAFe fosters a set of values and practices that inspire individuals and the entire enterprise to continuously enhance knowledge, competence, performance, and innovation.

By mastering these seven core competencies, organizations can attain the agility required to effectively respond to dynamic market conditions, evolving customer demands, and emerging technologies.

Measuring the Business Agility Value Stream

The improvement becomes challenging without proper measurement. SAFe incorporates three measurement domains – outcomes, flow, and competency (Figure 8) – to effectively gauge business progress and advancement.

Figure 8. Three SAFe measurement domains support the goal of business agility

Figure 8. Three SAFe measurement domains support the goal of business agility

  • Outcomes are crucial in ensuring that the delivered solution brings benefits to both the customer and the business. Value Stream Key Performance Indicators (KPIs) are primarily used to measure these outcome metrics.
  • Flow metrics, on the other hand, focus on assessing the speed at which the value stream creates and delivers value. These metrics include flow distribution, velocity, time, load, efficiency, and predictability, as detailed in the Metrics article.
  • Competency metrics evaluate organizational proficiency on two levels:
    1. The SAFe Business Agility Assessment provides a means for business and portfolio stakeholders to assess their overall progress.
    2. The individual SAFe Core Competency Assessments aid teams and Agile Release Trains (ARTs) in enhancing their technical and business practices to align with the portfolio’s objectives (refer to the Measure and Grow article for more detailed information).

The path to business agility is continuous and endless. Measuring it enables enterprises to gauge their progress on this journey and serves as a reminder to celebrate even the smallest successes along the way.

 


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

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Why Top Professionals Prefer Agile Work

Posted on July 6, 2023July 6, 2023 by Marbenz Antonio

Best Agile Certifications – Forbes Advisor

Agile has emerged as a highly favored project management approach due to its adaptable and progressive nature. Originating in 2001 with the Agile Manifesto, it was initially devised for software development purposes. However, over time, agile project management has evolved and gained popularity among project managers across various industries.

In essence, Agile is an iterative and incremental approach to project management that enables teams to effectively navigate the challenges of the contemporary workplace. It encompasses a range of methodologies, all rooted in the principles of flexibility, transparency, quality, and continuous improvement.

According to data from 2018, projects utilizing Agile methodologies demonstrate a 28% higher success rate and approximately 71% of organizations employ Agile to varying extents.

The question arises: what attributes to the remarkable success of Agile and why do project managers rely on it either solely or in conjunction with other frameworks? The answer is quite straightforward. Agile offers a multitude of benefits that streamline the work of managers and provide them with greater project control. What sets Agile project management apart is its unique focus on delivering both quality and value to the customer, while effectively completing projects within the specified constraints.

Below are key reasons and advantages of Agile that have led top companies to adopt it for their project management needs:

1. Superior Quality Product

In Agile project management, testing is seamlessly integrated into the project execution phase, resulting in higher overall product quality. The client maintains involvement throughout the development process and can request adjustments based on market conditions. As Agile follows an iterative approach, self-organizing teams consistently learn and evolve over time, continuously improving their performance.

2. Customer Satisfaction

In Agile, the customer actively participates in the decision-making process, resulting in improved customer retention. Unlike traditional frameworks where the customer’s involvement is limited to the planning phase, Agile ensures their ongoing influence, enhancing flexibility and adaptability. By incorporating customer feedback and involving them throughout the development cycle, you deliver value and ensure that the final product meets their requirements.

Another advantage of Agile Project Management is the significant reduction in time-to-market. This enables the product owner to seize opportunities and, in some cases, gain a competitive advantage as a first mover. When customers experience these benefits due to your performance, it naturally fosters loyalty and encourages them to engage you for future projects.

3. Better Control

Agile empowers managers with enhanced project control through its transparency, feedback integration, and quality control features. It ensures consistent quality throughout the project implementation phase, engaging all stakeholders. Advanced reporting tools and techniques provide daily progress reports, enabling stakeholders to stay involved and informed throughout the process.

4. Improved Project Predictability

With improved visibility, it becomes easier to predict and mitigate risks effectively. In the Agile framework, there are enhanced methods for identifying and anticipating risks, enabling smoother project execution.

For instance, the Scrum methodology utilizes sprint backlogs and burndown charts to enhance project visibility. This enables managers to predict performance and plan accordingly.

5. Reduced Risks

In theory, Agile methodologies ensure that no project will ever completely fail. By working in small sprints with a focus on continuous delivery, there is always a portion that can be salvaged and utilized in the future, even if a specific approach does not go as originally planned.

6. Increased Flexibility

When Agile is fully implemented in a project team, it provides them with exceptional flexibility. Teams work in smaller iterations and benefit from continuous feedback and the active involvement of the product owner. Unlike other project management methodologies, where changes can be time-consuming and expensive, Agile divides the project into short sprints that are both manageable and adaptable, enabling the team to implement changes quickly and effectively. This unparalleled flexibility is a key reason why dynamic organizations choose to adopt Agile in their projects.

7. Continuous Improvement

Engaging in self-reflection and pursuing continuous improvement is one of the fundamental principles of the Agile Manifesto. Agile operates in iterative cycles, ensuring that each sprint is an improvement over the previous one and that past mistakes are not repeated. Agile methodologies promote an open culture of exchanging ideas and collaborating, enabling team members to learn from shared experiences and enhance their skills collectively.

8. Improved Team Morale

Agile teams are characterized by their self-organization and self-management, granting them greater autonomy and decision-making authority. The project manager acts as a shield, protecting the team from external interference by sponsors and management.

The cross-functional composition of these teams also facilitates the acquisition of new project management skills and promotes individual growth within current roles. Regular team meetings provide a platform for discussing challenges and sharing updates, fostering improved collaboration. With limited team sizes, Agile creates a close-knit environment that allows for flexible team structures.

9. More Relevant Metrics

The metrics utilized by Agile teams for estimating time, and cost, and measuring project performance are more accurate and relevant compared to those used in traditional methodologies. Agile places emphasis on delivering results and optimizing performance, while metrics in the Waterfall methodology primarily track the project’s adherence to estimated cost and time.

Agile generates important metrics such as lead time, cycle time, and throughput, which help assess the team’s performance, identify bottlenecks, and make data-driven decisions to address them.

The Agile framework serves as a powerful tool benefiting managers, team members, and clients alike. It contributes to improving product quality and supports the professional development of team members while helping teams overcome challenges such as excessive costs and scope creep.

If you believe that Agile is suitable for your next project, it is essential to familiarize yourself with the various tools employed in Agile.

 


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

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Transform Your Project Managers Into Agile Experts

Posted on July 5, 2023July 5, 2023 by Marbenz Antonio

Project Management News, Research, and Analysis | Toptal®

Agile is a software development approach that prioritizes collaboration, adaptability, and ongoing enhancement. Over the years, Agile methodologies have gained significant popularity due to their ability to empower teams to effectively address evolving requirements and deliver top-notch software with increased speed. In this article, we will furnish you with comprehensive insights to become proficient in Agile methodologies.

Step 1: Understand Agile Methodologies

Having an in-depth knowledge of Agile methodology is important before starting the journey to become an Agile specialist. Agile is not limited to a specific approach; rather, it includes a range of principles and guiding concepts that can be put into practice in different ways. Scrum, Kanban, and Lean are a few of the Agile approaches that are in common use.

Becoming an Agile expert necessitates a firm grasp of the fundamental principles of Agile, including the significance of customer collaboration, continuous delivery, and iterative development. Additionally, familiarity with various Agile methodologies and their respective merits and limitations is crucial to your journey of mastery.

Step 2: Get Certified

The next step is becoming an Agile expert involves obtaining certification. Various organizations provide Agile certifications, including the Agile Alliance, Scrum Alliance, and Project Management Institute (PMI). These certifications validate your comprehensive understanding of Agile methodologies and your ability to apply them in real-world scenarios.

To attain certification, you will need to participate in a training course and successfully pass an examination. The Agile Alliance offers the Certified Agile Practitioner (PMI-ACP) certification, which encompasses a wide range of Agile methodologies. The Scrum Alliance provides multiple certifications, such as the Certified Scrum Master (CSM) and the Certified Scrum Product Owner (CSPO). The PMI offers the Agile Certified Practitioner (ACP) certification, which covers both Agile and Scrum methodologies.

Step 3: Gain Experience

After acquiring your certification, the subsequent step entails acquiring practical experience in Agile methodologies. This experience can be obtained by working on Agile projects or by volunteering as an Agile coach or mentor.

During your practical experience, it is crucial to actively apply Agile methodologies and consistently enhance your skills as an Agile expert. This involves identifying areas for improvement and implementing changes to facilitate more efficient teamwork.

Step 4: Develop Soft Skills

Apart from technical expertise, proficient Agile experts also need to possess a diverse set of soft skills. These encompass communication, facilitation, conflict resolution, and leadership. A capable Agile expert should excel at effective communication with team members, facilitating meetings and events, resolving conflicts among team members, and providing leadership as required.

To cultivate these skills, it is crucial to actively pursue opportunities for practice and development. This can involve attending workshops or training sessions, volunteering for leadership positions, or actively seeking feedback from colleagues.

Step 5: Continuously Improve

Lastly, achieving success as an Agile expert necessitates a steadfast dedication to continuous improvement. This entails keeping abreast of the latest advancements in Agile methodologies, actively seeking feedback from team members, and continuously enhancing your skills and knowledge.

Attending Agile conferences or engaging in Agile user groups is one effective method of staying informed about the latest developments in Agile. These events offer valuable opportunities to learn from fellow Agile practitioners and exchange experiences.

Conclusion

To become an Agile expert, it is essential to demonstrate a dedication to learning and ongoing improvement. This involves acquiring a thorough understanding of Agile methodologies, obtaining relevant certifications, gaining practical experience, honing soft skills, and consistently seeking opportunities for growth. By following these steps and maintaining a commitment to continuous improvement, you can pave the way toward becoming a proficient and accomplished Agile expert.

 


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

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Agile Transformation in Non-IT Industries: Lessons Learned and Best Practices

Posted on June 30, 2023June 30, 2023 by Marbenz Antonio

Closing the agile achievement gap

Agile methodology has witnessed increasing popularity over time. Initially, it was predominantly adopted by software/tech companies as a transition from the traditional waterfall methodology. However, in recent years, numerous non-IT/tech companies have also embraced agile, with the pandemic playing a significant role in this transition.

By adopting Agile, these organizations enhanced their adaptability to market demands and accelerated delivery speed in response to business needs.

Agile, a framework for developing iterative and incremental products, promotes and enables flexibility in addressing rapidly changing requirements.

Contrary to the misconception that Agile is primarily suited for IT industries, its principles, and values are applicable across various domains.

Furthermore, although IT industries are often associated with agile practices, it is worth noting that many of these practices, such as Kanban, did not originate from the software industry.

The term “Kanban” comes from the Japanese word for “sign” or “signboard.” Kanban serves as a visual indicator that prompts the team to take necessary actions to maintain a smooth flow of processes. By employing transparency throughout the unit, Kanban ensures uninterrupted progress.

This approach was inspired by Toyota’s observation of a supermarket in the UK. Industrial engineer Taiichi Ohno developed this system for Toyota to create a self-stocking factory floor for raw materials in the production line, aiming to enhance manufacturing efficiency.

Today, Kanban serves as a practical framework for companies to adopt agile practices. It is relatively easy to understand and implement. Even if you are not fully embracing agile methodologies, you can still utilize a Kanban board to track and enhance visibility and task distribution within the team.

However, it’s important to recognize that agile is not solely about frameworks and processes; it encompasses culture and mindset as well.

How and Why to Apply Agile Methodology?

When joining a new team and intending to introduce agile methodologies and mindset, be prepared for potential resistance. It is natural for people to be wary of embracing something new that could disrupt their established comfort zones. Additionally, the team may already be familiar with agile but may have dismissed it as unsuitable for their specific way of working, such as in the case of finance or human resource teams.

However, you understand that adopting agile is the most effective approach for a team operating traditionally to enhance their efficiency, accelerate delivery, and create a healthier and more enjoyable work environment overall.

To address this resistance, start by thoroughly understanding their existing practices. Identify any areas that may be lacking and then showcase the benefits that agile methodologies and the agile mindset can bring to them. Agile is designed to enhance how a team or organization delivers value to its customers, making it applicable to any company.

One way it achieves this is by incorporating customer feedback into the development process and implementing an iterative approach that delivers small increments of the product regularly. By emphasizing these advantages, you can help the team recognize the value that agile can offer and overcome their initial resistance.

The principles outlined in the Agile Manifesto are as follows:

  • Prioritize individuals and interactions over processes and tools.
  • Emphasize working software over comprehensive documentation.
  • Foster customer collaboration over contract negotiation.
  • Embrace responding to change over following a rigid plan.

On the left side, you will notice that the bolded agile principle adds greater value compared to the conventional way of working on the right.

As agile encourages adaptability, let’s consider the second point of “Working software over comprehensive documentation” and modify it for industries or departments less focused on IT. We can rephrase it as “Usable Working Product over comprehensive documentation.”

What constitutes a usable working product? It refers to a product that brings value to the end-user or customer.

In Agile software development, it is advantageous to establish an early and shared understanding of the fundamental components required at each delivery stage, aligning with the ultimate goal of a usable working product. This is similar to the definition of done, which the entire team agrees upon to confirm completion.

Introducing new processes, even if they come with proven efficiency benefits, can still be met with resistance from the team. Therefore, the best approach is to present Agile as a culture and practice.

The most crucial aspect is fostering a mindset that approaches work for non-IT teams with specific requirements that may not easily align with a one-size-fits-all Agile implementation.

However, there are certain elements in Agile that can aid the team in advancing within their existing workflow as they gradually embrace the Agile culture and practice together.

Yes, Agile transformation revolves around cultivating a culture that develops naturally. It involves an iterative approach to creating an environment where teams are empowered to concentrate on delivering outcomes, as opposed to the traditional setup where management bears the responsibility for strategy success or failure while the team focuses solely on output.

Based on my experience, when engaging in Agile transformation initiatives, we often encounter opposition and resistance from departments or units such as Quality, Finance, Regulatory, and Compliance. This resistance typically stems from their limited comprehension of Agile and its underlying principles.

Agile doesn’t compromise on quality, compliance, regulations, or budget. Instead, it assists in their adherence and adoption. It also helps prevent the team from being hindered by excessive processes and bureaucracy.

One effective approach to introducing Agile to a team is to consider adapting the terminology to align with the terms and language that the team feels comfortable with.

For instance, in a sales team, you can rename terms like “task” and “stories” to “prospects,” “leads,” or “customers.” Similarly, the marketing team can refer to their initiatives as “features” instead of campaigns.

Why Agile?

Teams thrive and become more productive when they have autonomy and operate within an environment that allows them to leverage their strengths toward achieving the company’s goals.

Without a framework that promotes organization-wide alignment, there is a potential for multiple teams practicing Agile without proper cross-team or departmental coordination.

This situation can lead to the creation of Agile silos, hindering the unified vision and collaboration that Agile aims to foster. It occurs when teams implement ceremonies without fully grasping their purpose. Avoid imposing unnecessary processes and ceremonies that do not align with your team’s needs.

While it is crucial to implement Agile correctly for a successful transformation, the true power of Agile lies in its flexibility and simplicity.

Therefore, Agile is not limited to being a methodology solely for software development; it can be applied across various industries. There are multiple frameworks available, such as SAFe (Scaled Agile Framework), which can assist in scaling Agile practices and processes across your organization at different stages.

To begin, your non-IT team can embrace and utilize the following key Agile practices from the Agile Manifesto:

  1. Create a prioritized list of items for the team to work on, providing autonomy and transparency (Backlog).
  2. Write concise descriptions of the work that needs to be done to guide the team (User stories).
  3. Define criteria that must be met for work to be considered complete (Definition of Done).
  4. Set a time frame of 2-4 weeks to complete the work (Sprint).
  5. Select items from the list that can be accomplished within the sprint duration (Sprint backlog).
  6. Use a board with vertical columns labeled “To Do,” “In Progress,” and “Done” to visualize the progress of work (Sprint board).
  7. Move items from left to right as work advances. Include an “On Hold” category for temporarily paused items.
  8. Form teams consisting of 3-9 members based on the scope and workload (Agile team).
  9. Conduct a daily 10-15 minute meeting at the same place and time, allowing the team to discuss progress, and challenges, and seek solutions (Daily stand-up). Each team member has an opportunity to share their progress, and challenges, and request assistance.
  10. Present completed work to stakeholders for feedback (Sprint Review).
  11. Hold a team meeting after work completion and review to reflect on successes, challenges, and lessons learned, aiming to improve future work (Retrospective).

By adopting these Agile practices, your non-IT team can enhance collaboration, efficiency, and continuous improvement.

Agile offers the following benefits:

  • Provides a clear goal from the start, preventing scope creep and changing objectives.
  • Emphasizes frequent customer interaction and feedback.
  • Facilitates continuous improvement and innovation.
  • Encourages close collaboration among interdependent tasks and teams.
  • Enables iterative development and the ability to act on feedback throughout the process.

If you find the idea appealing and you’re considering adopting agile for your organization or non-IT team, keep in mind that the goal is to iterate and develop a customized framework that promotes better interaction, communication, and collaboration within the team.

These elements will contribute to the team’s journey toward embracing an agile culture. Just like any worthwhile endeavor, practice leads to improvement. Engaging in multiple iterations and retrospectives will enhance your progress.

However, before jumping into prescribing agile practices, it’s essential to ask yourself the question: What do you want to achieve? Clarifying your objectives will set the foundation for the successful adoption of Agile.

It is crucial to have a clear understanding of your organization’s needs and ensure that adopting agile will effectively address your specific issues.

However, it’s important to note that if you aim to make your teams agile, they will require proper coaching to handle any objections or side effects that may arise, as well as effectively manage risks and contraindications. Simply acquiring knowledge from online sources and implementing agile practices without guidance is not sufficient. While there are valuable online resources available for learning, achieving a successful Agile adoption necessitates the coaching and mentorship of an experienced Agile coach or consultant.

Becoming an agile company brings resilience, and the challenges involved in such a transformation are worthwhile. Why innovation! we are well-versed in the obstacles faced by non-agile companies and have the expertise to address them and facilitate successful agile transformations.

 


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

Posted in AgileTagged #AgileLeave a Comment on Agile Transformation in Non-IT Industries: Lessons Learned and Best Practices

PRINCE2 Agile Exam Strategy: Approaches for Success

Posted on June 8, 2023June 8, 2023 by Marbenz Antonio

How to Prepare for the PRINCE2 Agile Practitioner Exam

The demand for project managers proficient in implementing effective agile methodologies within dynamic environments and cross-functional teams is experiencing a significant surge. In response to this trend, numerous esteemed organizations and enterprises are augmenting their project management workforce by hiring additional skilled professionals. Amongst leading organizations, the PRINCE2 Agile® Practitioner certification stands out as the preferred choice for acquiring agile competencies and capabilities.

This certification encompasses the fusion of agile principles with the world’s most widely adopted project management methodology. By attaining the PRINCE2 Agile Practitioner certification, individuals gain comprehensive knowledge of integrating structure, control, and agile methodologies, techniques, and approaches, while ensuring alignment with user demands. Consequently, possessing this certification facilitates the acquisition of advanced agile and project management skills, setting individuals on a path toward a promising and prosperous future.

However, a pivotal question arises: How does one embark on the preparation journey for the PRINCE2 Agile® Practitioner exam? In this article, we will delve into essential areas, topics, formats, and unique study methods to equip you with familiarity with the concepts and enhance your chances of successfully passing the exam.

PRINCE2 Agile® Practitioner Exam: Glossary

Below are some key terms and concepts associated with the PRINCE2 Agile® Practitioner exam:

  1. PRINCE2: A comprehensive approach to project management that offers a structured framework for effectively managing projects, encompassing fundamental principles, thematic elements, and well-defined processes.
  2. Agile: An iterative project management approach that places emphasis on flexibility, adaptability, and collaborative teamwork.
  3. Scrum: A software development Agile methodology that prioritizes the delivery of functional software through short iterative cycles, commonly referred to as sprints.
  4. Kanban: A workflow-centric Agile methodology that concentrates on visualizing and effectively managing the flow of tasks, controlling work in progress, and optimizing overall work efficiency.
  5. Lean: A philosophy and methodology aimed at enhancing efficiency and minimizing wastage in various processes, including the domain of project management.
  6. Sprint: In Scrum projects, a brief iteration, usually spanning two to four weeks, wherein a subset of features or requirements are developed and delivered.
  7. Daily Scrum: In Scrum projects, a brief daily meeting where team members gather to discuss progress, challenges, and daily plans.
  8. User Story: A concise and informal description of a feature or requirement, presented from the user or customer’s perspective.
  9. Product Backlog: A prioritized inventory of features or requirements for a product or project, typically managed and updated by the product owner.
  10. Retrospective: A session conducted at the conclusion of a Sprint, wherein the team reflects upon their performance and identifies areas for improvement.

These examples represent only a fraction of the numerous terms and concepts you will come across in the PRINCE2 Agile® Practitioner exam. Familiarizing yourself with these, along with other pivotal concepts, is crucial for developing a robust comprehension of project management methodologies and their practical implementation within Agile environments.

PRINCE2 Agile® Practitioner Preparation Guide

The PRINCE2 Agile Practitioner certification supports professionals in successfully delivering agile projects by combining PRINCE2 management controls with a wide range of agile delivery methodologies and frameworks. This credential equips you with the knowledge and skills to effectively blend agile methods, techniques, and approaches with structured governance and control. By attaining the Practitioner level, you will be able to apply the acquired knowledge from the Foundation level to real-world management scenarios in the workplace.

This certification will support you in the following areas:

  1. An in-depth comprehension of the governance requirements specific to PRINCE2.
  2. Gaining knowledge and expertise in various agile concepts and methodologies such as Scrum, Kanban, Lean Start-up, and Cynefin.
  3. Analyzing and understanding the relationship between PRINCE2 and agile working methods.

Step 1: The target audience for the exam

The PRINCE2 Agile Practitioner exam caters to project managers and other essential individuals who possess the capabilities and expertise to integrate project management and product delivery effectively. Nevertheless, it is also advantageous for individuals with governance responsibilities in projects utilizing agile delivery methodologies, as well as those involved in program and project support roles, to be familiar with the agile concepts defined in PRINCE2 Agile. Furthermore, project managers and professionals from non-project management backgrounds who aspire to contribute value to their organizations and advance their careers will find it indispensable.

Step 2: PRINCE2 Agile Practitioner: Exam Pre-requisites

  • To be eligible for the PRINCE2 Agile Practitioner exam, it is a prerequisite to hold either the PRINCE2 Agile Foundation certification or any other PRINCE2 certification.
  • Furthermore, the Project Management Professional® (PMP), Certified Associate in Project Management® (CAPM), and IMPA Levels A, B, C, and D® (Certified Projects Director) are among the recognized credentials in addition to PRINCE2 Agile Foundation or any other PRINCE2 certification.
  • The PRINCE2 Agile Practitioner credentials remain valid for a period of three years. To maintain their accreditation, practitioners have the option to either retake the exam or accumulate Continuing Professional Development (CPD) points through our online subscription platform, My PRINCE2.

Step 3: Examination format

The PRINCE2 Agile® Practitioner certification exam follows an ‘open book’ format, allowing you to refer to the PRINCE2 Agile guide throughout the duration of the exam. You will be required to answer a total of 50 questions within a time limit of 2 hours and 30 minutes. The exam includes scenario-based questions that are based on a case study. To assist with answering the questions, the Scenario Booklet provides the scenario and four sets of additional information for each question component. The Question Booklet contains five sets of multiple-choice questions (MCQs) that assess specific learning objectives covered in your course of study.

To pass the exam, a minimum score of 60% (30 points) or higher is required. The exam is available in English, German, Polish, and Dutch. The cost of the PRINCE2 Agile Practitioner Exam is £405.

Things to consider while booking an exam

  • Before scheduling a test that has prerequisites, ensure you possess verified proof of completion.
    • This can be in the form of a certificate or a letter from AXELOS or the former Examination Institute, confirming your current certification.
  • If the necessary requirement is not received by PeopleCert, your exam results will be delayed.
  • In the event that you are unable to provide the appropriate precondition, you must fulfill the prerequisite before the result of the higher-level test can be released.

Step 4: Understanding the PRINCE2 Agile® Practitioner Exam Topics

Understanding the exam topics and sections plays a crucial role in preparing for the Prince2 Agile Practitioner Syllabus. By familiarizing ourselves with the following key aspects, we can enhance our exam readiness:

  • Understanding the fundamental concepts of popular agile methodologies
  • Grasping the purpose and context of combining PRINCE2® with agile approaches
  • Applying and assessing the focus areas within an agile project setting
  • Balancing and adjusting the six aspects of a project within an agile environment
  • Implementing the PRINCE2 principles, themes, processes, and management products in an agile project context

Step 5: AXELOS: Training Methods

Accredited training organizations offer PRINCE2 Agile training courses. You can utilize the training search feature to find a suitable training provider. However, for the PRINCE2 Agile® Practitioner exam, you will receive the latest and most pertinent insights into agile project management methodologies. This comprehensive coverage includes a diverse range of agile concepts such as SCRUM, Kanban, and Lean Startup.

Step 6: MyAxelos: Connecting with Community

MyAxelos has been designed to support your professional growth and advancement in your current role. By subscribing to the online content, you will gain access to valuable skills and information necessary for implementing best practices and achieving success in your career. This subscription offers the following benefits:

  • Stand out from your industry competitors by utilizing a CPD toolkit and digital badges.
  • Stay updated on industry developments through best-practice publications, studies, and white papers.
  • Benefit from exam tools to enhance your chances of success and utilize templates to implement your newfound knowledge.
  • Gain access to an exclusive community of experts who share similar interests.

Step 7: Using Practice tests for PRINCE2 Agile® Practitioner

Using the Prince2 Agile Practitioner Practice Test is the most effective method to assess your readiness for the exam. By evaluating your performance, you can identify areas of strength and weakness. Additionally, practicing answering questions will enhance your time management skills. It is crucial to obtain high-quality practice tests available online to obtain a comprehensive evaluation of your performance, pinpointing both your strengths and areas for improvement.

Step 8: Things to focus on for the exam

1. Creating a study map

Acquiring knowledge in a new subject necessitates active engagement with the material. When you engage with the different components, your mind is stimulated to process the information and establish connections. Creating a study map that includes all the pertinent details and topics is an effective approach to facilitate this process.

By following a step-by-step procedure outlined in the study map, you can establish a strong foundation and begin your learning journey with greater clarity and organization.

2. Working on time management skills

The duration of the exam is 2.3 hours, allowing for 5 minutes to read the scenario booklet. During the exam, it is advisable to underline or highlight key points to ensure their visibility for later reference when answering the questions. This practice can be beneficial for effective information retrieval. You will have a total of 145 minutes remaining to complete the exam, and employing time management strategies can assist in optimizing your performance.

  • Allocate two minutes for each question and clearly mark your answer on the response page.
  • Proceed to the next question after answering one.
  • This approach will take approximately 136 minutes, leaving you with 9 minutes to review your answer sheet for accuracy, considering the 5 minutes spent reading the scenario.
  • Ensure that you have responded to all the questions.
  • Keep in mind that no points are deducted for incorrect answers, so relying on your intuition can be a good strategy.

PRINCE2 Agile® Practitioner

 


Here at CourseMonster, we know how hard it may be to find the right time and funds for training. We provide effective training programs that enable you to select the training option that best meets the demands of your company.

For more information, please get in touch with one of our course advisers today or contact us at training@coursemonster.com

Posted in Agile, PRINCE2Tagged #Agile, PRINCE2Leave a Comment on PRINCE2 Agile Exam Strategy: Approaches for Success

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